Karma Yoga Volunteer information and conditions

The SCW Confest is based on the principles of Yoga. One of the practices of yoga is Karma yoga.  This is the practice of undertaking work and doing it to the highest and best of your abilities, with an attitude of grace and openness. Karma yoga assists the personality to develop and allows the impressions that hold us back to fall away over time. Karma yoga also allows the practitioners to be involved in a different aspect of SCW, which is “how do we make it all happen running on yoga principles”.

There are a number of places offered at SCW for Karma Yoga volunteers. As a Karma Yoga volunteer you will

  • help with the overall running of the Confest. The work you do will be vital to the efficient and effective running and experience of the whole Confest.
  • have fun, working with a wonderful team of people, and assisting everyone to have a great experience over the Confest.
  • be able to choose the areas of work according to your skills, interests – such as transport; registration; children’s activities; audio visuals and IT; ushering people to accommodation; presentations and workshops; recycling and waste management; information desk; water refilling station; workshop assistant; Confest set up; Confest pack down etc.
  • have clear instructions.
  • have a Karma Yoga supervisor to report to. 
  • have plenty of time to attend workshops, classes and activities around your Karma yoga responsibilities.

As a Karma Yoga volunteer, you will be expected to provide four hours of Karma yoga per day.

We ask that you register for the whole Confest and be available for four days.

The registration cost for Karma Yoga volunteers just covers the cost of all meals and your choice of accommodation – camping with your own equipment, camping with a hired swag or a bunk in bunkhouse. The costs of the Confest itself are absorbed by the Confest committee in recognition of your contribution to SCW 2019.

 

Workshop Facilitator information and conditions

The SCW Confest committee is seeking applications for the provision of workshops, demonstrations or classes for SCW 2019. This is an opportunity to share your wisdom with others. Examples could be, but are not limited to different traditions of Yoga, Meditation and Pranayama or breathing practices; Mindfulness activities, Sound Healing, TakeTina, Kirtan, Mantra, or Vedic and Buddhist knowledge.

The Confest Committee will give priority to the following considerations:

  • The extent to which the theme ‘Sharing Collective Wisdom’ has been considered;
  • The relevance of the subject-matter to the theme of the Confest;
  • New and innovative concepts and processes;
  • Appeal to the diverse interests of participants.

There will be 60 minute and 90 minute blocks available for workshops / classes / demonstrations.  In order to offer a range of choices the Confest Committee are initially inviting workshop facilitators to apply to run two sessions each.

As a Workshop Facilitator you will:

  • share your knowledge, skills and expertise with participants, offering participants the opportunity to be introduced to new practices, or deepen their practice.
  • have fun, working with a wonderful team of people, and assisting everyone to have a great experience over the Confest.
  • have plenty of time to attend keynotes, workshops, classes and activities around the workshops / classes / demonstrations you facilitate.
  • have the opportunity to display any resources you have to share / sell such as CDs, or business cards and pamphlets on a shared workshop facilitators’ stall (facilitators will share the staffing of this stall).  The stall can provide a meeting point as well for facilitators to meet with participants outside of sessions to answer questions etc
  • have a Workshop supervisor to link with. 

As with the Karma Yoga volunteers, you will be expected to provide four hours of Karma yoga per day.  In recognition of the time involved in preparing for your workshop / class we suggest that 2.5 hours of work goes into planning and running a 1 hour session (ie 1 hour session + 1.5 hours planning).

We encourage you register for the whole Confest to have the opportunity to share – to learn from others at their workshops, presentations and sessions, as well as present your sessions.

The registration cost for workshop facilitators just covers the cost of all meals and your choice of accommodation – camping with your own equipment, camping with a hired swag or a bunk in bunkhouse. The costs of the Confest itself are absorbed by the Confest committee in recognition of your contribution to SCW 2019.

 

Cancellation Policy

Cancellations received by email by the 1 Mar 2019 will incur a $50 cancellation fee. Cancellations received after the 22 Mar 2019 will receive NO refund.

 

More information

SCW@CIC / scw@centredinchoice.com

 

Stall Holder information and conditions

At SCW we aim to create a warm and welcoming space with a Village Green amongst the shade trees where people can visit stalls, make their purchases, talk with stall holders and sit and relax with old and new friends. The Village Green will be the heart of our SCW community.

Stalls must be aesthetically pleasing and products in line with the themes of the Confest. Stallholders with a sense of fun and awareness of how personalities make an event are our priority. This is the key aspect our Confest committee will consider when assessing stall holder applications.

Currently we plan to have a number of merchandise/therapy stalls; 1 juice stall and 1 Chai/Cake Stall.  No other food or beverage products can be sold because all the Confest meals are catered and included in the fee.

The Confest is low tech, aiming to generate minimal waste, and with no single use plastic products available.

We support products / stall holders of ethical products.

We will not accept stalls that sell goods that are disposable; glow stick items; illegal products; smoking apparatus; alcohol; weapons; pets and livestock or distasteful and inappropriate products.

There are no general EFTPOS or ATMs available at SCW.  Be prepared for cash transactions only as the internet is not available at the Village Green.  Cash and product security are the responsibility of the Stallholder.

Placement of stalls is the decision of SCW, based on flow and aesthetics. Stall placement is not negotiable.   SCW holds the right to relocate stalls if necessary due to unforeseen circumstances.

Stallholders are to avoid the use of plastic bags at all costs and use only paper bags. Chai and Juice stalls are to use environmentally friendly cups and plates; plastic straws are not allowed.

Gazebos and trestles
Stall holders will provide their own marquees, tables and equipment.  For general stalls standard sizing of 3×3 Mts or see pricing structure below.
Bump-in and out
Stallholders are expected to operate for the duration of the Confest 18 April – 22 April 2019.  
Bumping in 
Venue gates open to store holders 18 April at 10 am.  Stallholders are required to be fully set up by midday on 19 April 2019.  Stallholders will not be able to enter the festival before or after these times. 
Bumping out 
You may pack up from 3 pm on Monday 22 April. You must leave your site the way you found it and be mindful of our goal ‘to leave no trace’.
Trading Hours
To be finalised. We are working to maximise trading hours while minimising disruptions to the program.

 

Vehicles
Vehicles must remain on site for the duration of the Confest.

Insurance
All Stallholders must have Public & Product Liability Insurance of $15 Million as well as any other Insurance you consider appropriate to cover Acts of God to ensure SCW & or its officers are fully indemnified against any loss incurred by you whilst you are on the Confest site. You must supply a copy of the Public & Product Liability Insurance covering the Confest period with your Application.

 

Stalls Bond
Each General stall is required to pay a $200 bond.

Chai and Juice stalls are required to pay a $500 bond

This bond will be refunded in May if the sites are left in their initial states. The bond will be refunded into the nominated bank account supplied in the online application process.

 

Stall fees

Staff fees cover the duration of the Confest.

General stall …           $200 (for general stall of 3x3mt)

for 6x3mt stall             $300  (contact us for any larger sizes)

Chai Stall …               $700

Juice Stall …              $700

 

 

Payment of fees

Upon being accepted to SCW, an invoice will be generated and emailed to successful applicants via the email address provided on your application form.

Successful applicants will be provided payment instructions and procedure via email.

Stallholders have until 15 January 2019 to pay the amount in full to secure the site. Applications will not be secured if payment has not been received by this date.

 

Stall Holder Registration

Inclusive of all meals tickets and camping costs,

 

Parking

Stallholders/family/staff are to park vehicles in the designated parking area.

Stall holders may park ONE vehicle behind their Stall.

 

Electrical Requirements

Power requirements are requested on the application form.

All electrical appliances and equipment must be tagged by a qualified tester and tagger, and within the specified time period, prior to arriving on the site.

 

Electrical Fees

Fees are as follows:

$20 lights only

$50 10A plug

$75 15A plug

$150 2x15A plugs

Payment of electrical installation services is required before connection – this cost will be included on the invoice that successful stallholders receive via email.

 

Cancellation

For Stallholders wishing to cancel this agreement prior to 1 March 2019 50% of the total site fee will be retained. Any cancellations after the 1 March 2019 will not be refunded.

 

Application Checklist

Fill in the application form online.

Include all the following required attachments:

– Public & Product Liability Insurance covering the Confest period

  • Digital images of your products
  • Power needs if any

For Chai and juice stall only

  • Copy of NT Food Registration Business Certificate
  • How many Coolroom shelves you require

 

Applications close 1 December 2018. All documents must be uploaded online and received by this deadline.

PLEASE NOTE: If the application is submitted without documents we are unable to proceed with your application.

Further information will be sent to you with an invoice and contract if your application is accepted.

 

Karma Yoga Volunteer

Karma Yoga Volunteer information and conditions

The SCW Confest is based on the principles of Yoga. One of the practices of yoga is Karma yoga.  This is the practice of undertaking work and doing it to the highest and best of your abilities, with an attitude of grace and openness. Karma yoga assists the personality to develop and allows the impressions that hold us back to fall away over time. Karma yoga also allows the practitioners to be involved in a different aspect of SCW, which is “how do we make it all happen running on yoga principles”.

There are a number of places offered at SCW for Karma Yoga volunteers. As a Karma Yoga volunteer you will

  • help with the overall running of the Confest. The work you do will be vital to the efficient and effective running and experience of the whole Confest.
  • have fun, working with a wonderful team of people, and assisting everyone to have a great experience over the Confest.
  • be able to choose the areas of work according to your skills, interests – such as transport; registration; children’s activities; audio visuals and IT; ushering people to accommodation; presentations and workshops; recycling and waste management; information desk; water refilling station; workshop assistant; Confest set up; Confest pack down etc.
  • have clear instructions.
  • have a Karma Yoga supervisor to report to. 
  • have plenty of time to attend workshops, classes and activities around your Karma yoga responsibilities.

As a Karma Yoga volunteer, you will be expected to provide four hours of Karma yoga per day.

We ask that you register for the whole Confest and be available for four days.

The registration cost for Karma Yoga volunteers just covers the cost of all meals and your choice of accommodation – camping with your own equipment, camping with a hired swag or a bunk in bunkhouse. The costs of the Confest itself are absorbed by the Confest committee in recognition of your contribution to SCW 2019.

 

Workshop Facilitator

Workshop Facilitator information and conditions

The SCW Confest committee is seeking applications for the provision of workshops, demonstrations or classes for SCW 2019. This is an opportunity to share your wisdom with others. Examples could be, but are not limited to different traditions of Yoga, Meditation and Pranayama or breathing practices; Mindfulness activities, Sound Healing, TakeTina, Kirtan, Mantra, or Vedic and Buddhist knowledge.

The Confest Committee will give priority to the following considerations:

  • The extent to which the theme ‘Sharing Collective Wisdom’ has been considered;
  • The relevance of the subject-matter to the theme of the Confest;
  • New and innovative concepts and processes;
  • Appeal to the diverse interests of participants.

There will be 60 minute and 90 minute blocks available for workshops / classes / demonstrations.  In order to offer a range of choices the Confest Committee are initially inviting workshop facilitators to apply to run two sessions each.

As a Workshop Facilitator you will:

  • share your knowledge, skills and expertise with participants, offering participants the opportunity to be introduced to new practices, or deepen their practice.
  • have fun, working with a wonderful team of people, and assisting everyone to have a great experience over the Confest.
  • have plenty of time to attend keynotes, workshops, classes and activities around the workshops / classes / demonstrations you facilitate.
  • have the opportunity to display any resources you have to share / sell such as CDs, or business cards and pamphlets on a shared workshop facilitators’ stall (facilitators will share the staffing of this stall).  The stall can provide a meeting point as well for facilitators to meet with participants outside of sessions to answer questions etc
  • have a Workshop supervisor to link with. 

As with the Karma Yoga volunteers, you will be expected to provide four hours of Karma yoga per day.  In recognition of the time involved in preparing for your workshop / class we suggest that 2.5 hours of work goes into planning and running a 1 hour session (ie 1 hour session + 1.5 hours planning).

We encourage you register for the whole Confest to have the opportunity to share – to learn from others at their workshops, presentations and sessions, as well as present your sessions.

The registration cost for workshop facilitators just covers the cost of all meals and your choice of accommodation – camping with your own equipment, camping with a hired swag or a bunk in bunkhouse. The costs of the Confest itself are absorbed by the Confest committee in recognition of your contribution to SCW 2019.

 

Cancellation Policy

Cancellations received by email by the 1 Mar 2019 will incur a $50 cancellation fee. Cancellations received after the 22 Mar 2019 will receive NO refund.

 

More information

SCW@CIC / scw@centredinchoice.com

 

Stall Holder

Stall Holder information and conditions

At SCW we aim to create a warm and welcoming space with a Village Green amongst the shade trees where people can visit stalls, make their purchases, talk with stall holders and sit and relax with old and new friends. The Village Green will be the heart of our SCW community.

Stalls must be aesthetically pleasing and products in line with the themes of the Confest. Stallholders with a sense of fun and awareness of how personalities make an event are our priority. This is the key aspect our Confest committee will consider when assessing stall holder applications.

Currently we plan to have a number of merchandise/therapy stalls; 1 juice stall and 1 Chai/Cake Stall.  No other food or beverage products can be sold because all the Confest meals are catered and included in the fee.

The Confest is low tech, aiming to generate minimal waste, and with no single use plastic products available.

We support products / stall holders of ethical products.

We will not accept stalls that sell goods that are disposable; glow stick items; illegal products; smoking apparatus; alcohol; weapons; pets and livestock or distasteful and inappropriate products.

There are no general EFTPOS or ATMs available at SCW.  Be prepared for cash transactions only as the internet is not available at the Village Green.  Cash and product security are the responsibility of the Stallholder.

Placement of stalls is the decision of SCW, based on flow and aesthetics. Stall placement is not negotiable.   SCW holds the right to relocate stalls if necessary due to unforeseen circumstances.

Stallholders are to avoid the use of plastic bags at all costs and use only paper bags. Chai and Juice stalls are to use environmentally friendly cups and plates; plastic straws are not allowed.

Gazebos and trestles
Stall holders will provide their own marquees, tables and equipment.  For general stalls standard sizing of 3×3 Mts or see pricing structure below.
Bump-in and out
Stallholders are expected to operate for the duration of the Confest 18 April – 22 April 2019.  
Bumping in 
Venue gates open to store holders 18 April at 10 am.  Stallholders are required to be fully set up by midday on 19 April 2019.  Stallholders will not be able to enter the festival before or after these times. 
Bumping out 
You may pack up from 3 pm on Monday 22 April. You must leave your site the way you found it and be mindful of our goal ‘to leave no trace’.
Trading Hours
To be finalised. We are working to maximise trading hours while minimising disruptions to the program.

 

Vehicles
Vehicles must remain on site for the duration of the Confest.

Insurance
All Stallholders must have Public & Product Liability Insurance of $15 Million as well as any other Insurance you consider appropriate to cover Acts of God to ensure SCW & or its officers are fully indemnified against any loss incurred by you whilst you are on the Confest site. You must supply a copy of the Public & Product Liability Insurance covering the Confest period with your Application.

 

Stalls Bond
Each General stall is required to pay a $200 bond.

Chai and Juice stalls are required to pay a $500 bond

This bond will be refunded in May if the sites are left in their initial states. The bond will be refunded into the nominated bank account supplied in the online application process.

 

Stall fees

Staff fees cover the duration of the Confest.

General stall …           $200 (for general stall of 3x3mt)

for 6x3mt stall             $300  (contact us for any larger sizes)

Chai Stall …               $700

Juice Stall …              $700

 

 

Payment of fees

Upon being accepted to SCW, an invoice will be generated and emailed to successful applicants via the email address provided on your application form.

Successful applicants will be provided payment instructions and procedure via email.

Stallholders have until 15 January 2019 to pay the amount in full to secure the site. Applications will not be secured if payment has not been received by this date.

 

Stall Holder Registration

Inclusive of all meals tickets and camping costs,

 

Parking

Stallholders/family/staff are to park vehicles in the designated parking area.

Stall holders may park ONE vehicle behind their Stall.

 

Electrical Requirements

Power requirements are requested on the application form.

All electrical appliances and equipment must be tagged by a qualified tester and tagger, and within the specified time period, prior to arriving on the site.

 

Electrical Fees

Fees are as follows:

$20 lights only

$50 10A plug

$75 15A plug

$150 2x15A plugs

Payment of electrical installation services is required before connection – this cost will be included on the invoice that successful stallholders receive via email.

 

Cancellation

For Stallholders wishing to cancel this agreement prior to 1 March 2019 50% of the total site fee will be retained. Any cancellations after the 1 March 2019 will not be refunded.

 

Application Checklist

Fill in the application form online.

Include all the following required attachments:

– Public & Product Liability Insurance covering the Confest period

  • Digital images of your products
  • Power needs if any

For Chai and juice stall only

  • Copy of NT Food Registration Business Certificate
  • How many Coolroom shelves you require

 

Applications close 1 December 2018. All documents must be uploaded online and received by this deadline.

PLEASE NOTE: If the application is submitted without documents we are unable to proceed with your application.

Further information will be sent to you with an invoice and contract if your application is accepted.